I have a booking system set up with 30-minute sessions for a maximum of 2 participants. I need to allow customers to book a 60-minute trial session. When a 60-minute trial session is booked, it should automatically block two 30-minute regular sessions to prevent double bookings. I’m looking for a way to automate this process so that when a trial session is booked, the system automatically marks the corresponding two 30-minute slots as unavailable. How do I set et up.
The good news is that you don’t need any additional setup because your booking system likely already integrates with your calendar.
This means:
- Centralized Booking: When a client books an appointment, it gets automatically blocked on your calendar, preventing double bookings.
- No Overlap Worries: You can rest assured that clients can’t book conflicting appointments because your calendar reflects your true availability.
- Team Coordination (if applicable): If you work with a team and everyone uses the same calendar, booking for one team member automatically blocks the slot for everyone, ensuring seamless scheduling.
Buffer Zones for Breathing Room:
- Prevent Overbooking: Adding buffer zones between appointments adds much-needed flexibility. This allows you to prepare for the next session or catch up on tasks without feeling rushed.
Is this what you were looking for? If not, please feel free to provide further details.
I’ve run into issue with people overbooking and I’m getting emails about overbooked sessions. I believe it’s because if two people on two different computers log in close to the same time and try to book the same time, both will get a confirmation and the calendar will show both parties as booked but an email will be sent out saying that there’s a “overbooking”. How can we prevent this?